Editorial manager : JIS Computing
Trade name : JIS Computing
JIS Computing is a SASU with capital of €2,000.00
RCS : Pontoise B 484 875 513 - APE : 6202A
Victory social : 1 Avenue du Noyer à la Malice, Bat 3 95380 Louvres - France
Tel. : + 33 (0)1 4183 6940
https://www.jiscomputing.com
CNIL declaration number : 1522193
Name of publication director : Jacques JOCELYN
Platform editor : JIS Computing
1 Avenue du Noyer à la Malice, Bat 3 95380 Louvres - France
RCS Bobigny : 484 875 513
Host : Scaleway SAS, Paris
In the following, we will often use “JIS Computing” to refer to the company JIS Computing. Your privacy and personal data are of paramount importance to us. At JIS Computing we have fundamental principles: we only ask for or process your personal information if it is essential or if you have given us your consent to do so. We do not share your personal data with any external entity, except to comply with the law, assist you, the proper execution of the missions you entrust to us or to protect our rights. Below you will find our privacy policy which incorporates these principles. JIS Computing operates several websites, including www.jiscomputing.com. JIS Computing s policy respects the confidentiality of information that we may collect in the course of operating our websites. JIS Computing undertakes, within the framework of its activities and in accordance with the legislation in force in France and Europe, to ensure the protection, confidentiality and security of the personal data of users of its services, as well as to respect their privacy.
Article 1 : Data controller
As a data controller which consists of providing its customers with an online computerized document management system (in SaaS mode), JIS Computing, the publisher of JIS Computing has completed all the necessary administrative formalities with the competent authorities. In general, JIS Computing complies with all laws and regulations relating to the protection of personal data in force in the countries where it carries out its activities, including in particular but not limited to: European directive n°95/46/EC of October 24, 1995 relating to the protection of individuals with regard to the Processing of Personal Data and the free movement of this data , from May 25, 2018, European Regulation 2016/679 of April 27, 2016 relating to the protection of individuals with regard to the Processing of Personal Data and the free movement of such data, and repealing Directive 95/ 46/EC (general data protection regulation, often called GDPR) , French law no. 78-17 of January 6, 1978 relating to computing, files and freedoms and its developments. Sages has filed several declarations with the CNIL, including one, registered under number 2186552, concerning the processing of personal data which is intended to provide the JIS Computing logistics management service.
Article 2 : Subcontractor
Likewise, as a subcontractor for its clients who use the online computerized document management system (in SaaS mode), JIS COMPUTING, the publisher of JIS Computing has completed all the necessary administrative formalities vis-à-vis -to the competent authorities, in particular European Regulation 2016/679 of April 27, 2016 relating to the protection of individuals with regard to the Processing of Personal Data and the free movement of such data, and repealing the directive 95/46/EC (General Data Protection Regulation, often called GDPR). It should be noted that the information and documents deposited within JIS Computing are protected by a secure space for each client. Therefore, neither employees or service providers, nor end users whose accounts have been created by other JIS Computing clients can access the content of the documents posted in your JIS Computing space.
Article 3 : Purposes
The collection of data on JIS Computing websites pursues the following objectives:
-Implementation of the JIS Computing online document management service,
-Management of your address book,
-Assistance to customers and prospects,
-Studies and analyzes of the use of services, in particular for the purposes of improving sites and services.
,JIS Computing as a subcontractor, cannot determine the purposes of the processing of personal data which may be contained in the documents filed by its clients. These purposes can be as well the archiving of documents which should not be otherwise processed as the management of slips, the management of accounting including the management of invoices, etc.
Article 4 : Scope of data collected
4.1 Data contained in the documents deposited in JIS Computing
The provisions relating to the data contained in the documents you deposit in JIS Computing are governed by our general conditions of use, in particular in their section named “Clauses relating to the confidentiality of personal data contained in the documents filed in JIS Computing”. Any JIS Computing end user for whom valid access has been created by a customer who has requested an account has accepted these general conditions of use.
4.2 Data processed for the implementation of the JIS Computing service
For the purposes of using the JIS Computing service, the customer who has opened an account creates access to the service. The data processed to create and manage these accesses includes a username and a password. The identifier is an email address, as this is necessary for the use of the service which requires the sending of notifications or links, in particular activation, by email. Connection data is also collected and processed, in particular the IP address used for the connection: this is necessary to be able to assist you and to satisfy our legal constraints, in particular with regard to the traceability of access and use. When you use the document sharing by email function, JIS Computing collects the email address of the recipient with whom the document is shared. This is required in order to send them the sharing link. All actions you perform on documents are logged: filing, setting up indexes, automatic indexing, sharing (including recipient address), etc. This is required for the proper functioning of the service, one of the functionalities of which is to allow actions carried out on documents to be traced and retrieved.
4.3 Location of processing
The processing that JIS Computing may carry out on personal data is carried out in data centers hosted in France (Scaleway, Paris, and OVH, Roubaix), on its premises (Aulnay-Sous-Bois, France), and at its service providers in France. The processing operations directly under the control of JIS Computing are therefore all carried out in France. If a service provider, supplier or subcontractor of JIS Computing carries out processing in a country which is not in the European Union nor in a country on the list of countries recognized as adequate while having given the necessary guarantees (for example by having joined programs such as Privacy Shield, Safe Harbor, or by having implemented Binding Business Rules (BCR), etc.), the contractual relations between JIS Computing and this third party require the implementation of appropriate guarantees . To date JIS Computing does not work with such third parties.
4.4 Recipients of the data processed for the implementation of the JIS Computing service
The implementation of the JIS Computing service may possibly disclose the personal data that you have provided or which has been provided by the subscriber of the subscription to the service, its employees, contractors or affiliated organizations that need to know this information in order to process it on JIS Computing s behalf or to provide services available at JIS Computing s websites, and have agreed not to disclose them to third parties. JIS Computing will not rent, sell or otherwise transfer your personal data (including your login email address) to third parties. Other than to its employees, contractors, distributors and affiliated organizations, as noted above, JIS Computing discloses personal information only in the case of a subpoena, court order or other governmental order, or when JIS Computing believes that such disclosure is necessary to protect the property or rights of JIS Computing, a third party or the general public. If you are a registered user of an JIS Computing site and have supplied your email address, JIS Computing may occasionally send you an email to tell you about new features, ask for your feedback, or just keep you informed news about JIS Computing and its products and services. JIS Computing takes all reasonable and necessary measures to protect your data against unauthorized access, use, modification or destruction of personal (or potentially personal) data.
4.5 Transfer to third parties of data contained in your documents
The data that you provide or that is contained in the documents that you submit to JIS Computing are not transmitted to third parties by JIS Computing except with your express consent. In fact, for such data to be transmitted to third parties, you must have decided so and such a transfer must have been implemented by you and the teams of JIS Computing or its partners. This may in particular consist of transfers to accounting services, to banking organizations, to teleprinting or telemail operators, to an electronic safe, to document certification providers, etc. These transfers are optional and always explicit and it is up to you. When such transfers exist, your processing records and your notices of information to the persons concerned must mention them. Third parties that may be presented to you by JIS Computing as part of its optional offers and additional services will be selected in particular based on the guarantees they offer in terms of protection of personal data.
4.6 Data transfer to a third country that is not a member of the European Union As stated above, the data that you provide or which are contained in the documents that you submit to JIS Computing are not transmitted to third parties. If a transfer outside the EU must be implemented, JIS Computing and you must ensure that this transfer is governed by one of the guarantees offered by the European Commission – in particular by standard contractual clauses or by the Privacy Shield for transfers to the United States, by Binding Corporate Rules (BCR) or by any other appropriate and recognized measure. Third parties that may be presented to you by JIS Computing as part of its optional offers and additional services will be selected in particular based on the guarantees they offer in terms of protection of personal data.
4.7 Commercial prospecting < br>If you are a registered end user on a JIS Computing site and you have provided your email address or it has been provided by your account manager, JIS Computing may occasionally send you an email on your behalf announce new features, ask for your opinion or simply keep you informed of new developments from JIS Computing, its products and services. We may also send you prospecting emails, in particular to your professional address, if you have provided your contact details to a commercial partner of JIS Computing and if you have expressly consented to receive communications from its own partners. You always have the possibility to object to any prospecting of this type, modifying your preferences or by contacting us using the contact form available on our website www.jiscomputing.com
Article 5 : Conditions for exercising rights of access, rectification and opposition
As a user of our websites, you have the right: to request that your data, in particular used to communicate with you (email address, telephone number, etc.), be erased from our files , to request that your data processed to provide the service be deleted from our files. This is what we call the right to be forgotten. If you exercise your right to be forgotten, and you have access to JIS Computing, this access will become impossible since your email address, which is your identifier, will be deleted from our files , to object to the collection and processing of data concerning you when it is not strictly necessary. Your email address is necessary for us to grant you access to your storage space and JIS Computing cabinets because it is your identifier, and we need it to send you information, confirmation or activation emails, etc. , If you are the recipient of an email containing a document sharing link, your email address is necessary for us to send you the email containing the link and to manage your access to the shared document. To access the data collected about you and retrieve it in a standard electronic format , to obtain rectification , to request a limitation of their processing by, for example, refusing any use for prospecting purposes. These rights can be exercised by contacting us using the contact form available on our website www.jiscomputing.com. You also have the right to lodge a complaint with a supervisory authority and to seek legal recourse, in particular if your requests to exercise rights have not been processed within one month after they were submitted. were introduced. In France, the supervisory authority is the CNIL which can be contacted via the appropriate forms on its website cnil.fr.
Article 6 : Data security
JIS Computing takes all reasonable and necessary measures to protect processed data against unauthorized access, use, modification or destruction of personal (or potentially personal) data. You can have more details on these measures in our document “JIS Computing and Data”.
Article 7 : Subcontracting
JIS Computing only uses subcontractors who provide sufficient guarantees regarding the implementation of appropriate technical and organizational measures so that the processing meets the requirements of European regulations and guarantees the protection of personal rights. concerned.
Article 8 : Transfer of assets
If JIS Computing, or substantially all of its assets, are sold, or in the unlikely event that JIS Computing goes out of business or enters bankruptcy, user information would be one of the assets transferred to a third party or acquired by it. You acknowledge that such transfers may occur and that any acquirer of JIS Computing may continue to use your personal information in accordance with this Privacy Policy.
Trackers and cookies 9 :
Our policy and information regarding our use of trackers and cookies is available in the “Tracers and Cookies” document.
Privacy Policy Changes 10 :
Although most changes are likely to be minor, JIS Computing may change its Privacy Policy in its sole discretion. JIS Computing encourages visitors to its site to frequently check this page for any changes to its privacy policy. Use of any of our sites after any privacy policy changes constitutes your acceptance of those changes.
